- Live and learn alongside their peers;
- Demonstrate leadership abilities and responsibility;
- Develop independence, self-reliance and the highest possible personal standards;
- Develop a healthy and caring attitude toward others – characterised by a spirit of genuine acceptance and concern for one another.
The Hato Pāora Living Environment is divided into dorms which can comfortably accomodate 140 boys. A dorm parent is assigned to each dorm and these staff members are supervised by a shift supervisor. The Director of Living, and Principal live on-site and are available to assist hostel staff and students at any time.
Pastoral care provided by on-site staff members ensures boys are supported and comfortable in their living environment, allowing them to flourish across all areas of their education.
Boys lead activities and practices outside school hours and develop lasting friendships. They participate in sporting and social activities during the weekend. The boys enthusiasm for spontaneous karakia, waiata and kapa haka sessions illustrate the lively nature of hostel living at Hato Pāora.
Hato Paora College Student Handbook
All Hato Pāora College students are expected to:
- get up and go to bed on time
- be at meals and meetings on time
- have all required uniforms for Boarding and School life
- be polite, courteous and helpful to each other, staff and visitors
- keep themselves clean and tidy
- keep their dorm and bay clean and tidy at all times
- follow instructions
- be hospitable and kind to new students
- have respect and care for property at Hato Pāora College
- have pride in the Hostel and School
- participate widely in the greater life of the College
The Living Environment is an integral part of the school life for the students at Hato Pāora College. It is through the provision of a safe and positive environment that our students have the opportunity to develop to their full potential.
The Living Environment supports all aspects of the spiritual, cultural, academic, and sporting life of the school and in so doing, hopes to promote all round excellence in our students.
The aims of the Living Environment are to:
- encourage the growth and development of all students in an open and safe environment that respects all individuals
- develop the formation of the student through a balance of spiritual, cultural, academic rigour, co-curricular endeavour and community awareness
- foster and maintain the highest standard of academic achievement for all students
- engender an innate sense of self-discipline amongst the students to ensure all students take responsibility for their learning and behaviour
- ensure all students act with compassion, cooperation and consideration for their peers, staff and whānau
- provide a framework for leadership skills to thrive
- promote the well-being of all students by providing a hazard-free environment with robust health and safety standards
- provide excellent staffing, allowing for open and supportive interaction between students, parents and staff
:40am Lights go on
6:45am Wake up and activities of daily living
7:30am Breakfast is served in the Wharekai
8:00am Duties or time to get ready
8:30am Karakia in the Chapel
8:50am Ranks in the Quad
9:00am – 3:20pm The school day
3:20pm Ranks in the Quad
4:00-5:00pm Physical Education and Activities
5:00-5:20pm Shower/get ready for dinner and study
5:30pm Dinner followed by clean-up
6:20-6:30pm Evening karakia in the Chapel
6:30–8:30pm Study and supper (Monday-Thursday)
Leisure and/or recreational activities (Fridays)
8.50pm Dorm Hui
9:00pm Lights out for Years 9-11
10:00pm Lights out for Years 12-13
*Note no weekend is the same, timings and activities change week to week.
8:00am Lights go on
- Note: on Saturday only sports teams with early games will be woken earlier
9:00am Breakfast is served in the Wharekai
10:00am Duties, chores, sporting or school commitments
- Note: on Sunday all students change their sheets and pillowcases.
12:30pm – 1:00pm Lunch
- Note: Those at a school event will have their lunch provided or saved
1:00pm – 5:25pm Students at leisure in the afternoon
- Note: on Sunday students can choose to remain onsite or go into Palmerston North for shopping, movies, and so forth.
6:00pm-8:30pm Students at leisure in the evening
- Note: Sunday: 6:00 pm Get ready for Mass
7:30pm: Back to the dorm to get changed and ready for the week ahead; and dorm inspection
8.50pm Dorm Hui
9:00pm Lights out for Years 9-11
10:00pm Lights out for Years 12-13
All students at Hato Pāora College are expected and encouraged to take part in the co-curricular activities available to them. Amongst those offered are a range of spiritual, cultural, and sporting activities. Hato Pāora College students have a long tradition of being actively involved in co-curricular activities and this fine tradition will be continued in 2018. It is our expectation that all students take part in at least two co-curricular activities during the year.
Once a student has committed himself to a school team, or an activity, he is expected to arrive on time and take part to the best of his ability. Considerable time and effort goes into the organisation and coaching of teams, it is unrealistic to have your son excused from his co-curricular activity unless exceptional circumstances arise. This is particularly important to remember when you wish to plan weekends for your son to take leave. As a result, leave is restricted to after all sporting and other co-curricular commitments have been fulfilled.
- Leave requests for exceptional circumstances, must be submitted directly to the Principal.
- If your son is in the Senior A Kapa Haka Team or in the 1st XV, attendance at all practices/wananga and camps is mandatory.
At Hato Pāora College each student is encouraged to take part in activities with the utmost determination and skill. The School upholds a “code of fair play” which all sports teams are made aware of at the start of each season. We encourage parents and whānau to support and enjoy the sport and other activities that your son takes part in. We ask that you follow this code of fair play and act as gracious hosts to visiting teams.
The following is a list of our school-sanctioned sports:
- Summer: Softball, Cricket, Touch, Rugby 7s, Athletics, and Swimming
- Winter: Rugby and Basketball
Students should play at least one sport in Summer and one in Winter. If unable to play, the student can still participate in a team by assisting the coach, managing a team, looking after the gear and uniforms, refereeing, and other roles of support. Non-participation in any sport is incompatible with our philosophy of working together and supporting Hato Pāora College.
Boarding school is often the first time that many young people spend a significant amount of time away from home, whānau and friends. New students need to be proficient in a number of key areas if they are to make a speedy transition to boarding life. Parents/caregivers can ensure that their son is prepared for boarding by developing the following skills before he arrives:
- he knows how to make his own bed
- he can fold and put away his clothes
- he has an ability to keep his belongings tidy and secure
- he has experience in a completing household chores
- he knows how to politely address adults and to make requests of them
- he understands the importance of regular, basic hygiene
- he can maintain a healthy balance between his school-work and free time
Parents/caregivers can also help their sons prepare for boarding by discussing the following common issues that are often faced by new students:
- adapting to a community living situation
- looking after his own property whilst respecting others property
- respecting and tolerating others and their personal space
- understanding that a community is reasonably inflexible
- lack of personal hygiene
- physical and psychological changes
- coping with day to day routine and the roles and responsibilities within that routine
- increased academic pressure and/or unrealistic goals
A major issue that most new students face is homesickness. It is important to remember that it is perfectly normal to miss home and that it is often short-lived. As homesickness is linked to poor academic results and/or experiencing difficulty with being settled, it is important to address the issue quickly. Communication is key – encourage your son to discuss the problem with the appropriate Director, Staff, or the Matron. All the staff are experienced in handling homesickness and can even call upon senior students/tuakana to assist. There is also a Junior School Mentor, who is available to offer peer support and encouragement. A new addition i shaving two Prefects sleeping in ensuite rooms off our three junior dorms.
Homesickness – for the boarder
Make sure you are involved in hostel/school-based activities to help you make more friends and to keep your mind off being homesick.
Homesickness – for the parents
Try to focus on the positive aspects of what the hostel and school life provide your son. Do not hesitate to get in touch with the relevant Director, Matron, or Principal at anytime.
Students need to realise that having problems and fears is completely normal and it is certainly not a form of weakness to want to talk about these things with someone.
Whatever the problem, it is far better to talk to someone sooner rather than later. If a student has a problem he can speak to any of the Hostel staff as they are all vested with the pastoral care of the students. Regardless of the issue, students should feel confident enough to approach any staff for help or even just a chat.
The Living Environment also has designated members of the Senior Leadership Team who are not only available at school, but are also on-call, should the need arise.
The Formal and School Uniform can be purchased from:
- Gracies Store in Feilding
- The School Laundry for good quality second hand clothing
- The School Office for a school jacket, school hoodie, and school house singlet- which are issued to all new students in the first few weeks of Term 1. Other optional school merchandise is available for sale from the school office.
Formal School Uniform
- The most important uniform a Hato Pāora College student will ever have is his number one uniform which consists of the following:
- School Blazer
- Long-sleeved white shirt (only a plain white singlet is to be worn underneath)
- School Tie (Year 9-11 have the red and blue tie; Year 12-13 have the traditional yellow, red, and blue tie)
- Charcoal grey dress trousers
- Black leather belt with a plain black or silver small buckle
- Black dress socks
- ALL black leather dress shoes
NO cap, beanies, or hats are to be worn with the number one uniform. Students wear the uniform correctly because that is our expectation and also to honour the memory of Old Boys’ who have passed on.
- Term one and Term four school uniform:
- School polo shirt (x3)
- School grey shorts (x3)
- School jacket or school hoodie (x1 of each)
- School cap (x1)
- Black roman sandals (x1)
- Term two and Term three school uniform:
- School polo shirt (as above)
- School grey shorts (as above) or school trousers (x1 for school uniform, these are not the number one uniform trousers)
- School jacket and hoodie (as above), as well as the school jersey, vest or blue polar fleece
- School Cap or School Beanie
- ALL black covered shoes. Markings and soles are to be black.
- School socks (x3)
- Students should be wearing one of the above clothing items, have one in the laundry and/or in his locker.
- We are phasing out the red jerseys and vests, but these can be worn up until the 2019 school year commences.
- In addition to the above, your son may wear a singlet under his school polo shirt as long as it does not show above the shirt line or below the hem.
Hato Pāora College House Singlet (x1)
Hato Pāora College Sports Shorts (x1)
Togs (briefs or trunks, not board shorts)- (x1)
Pair of running shoes (x1)
In addition to the above sports uniform, students will require additional items according to which sporting code they have signed up for. Coaches and/or the Director-in-Charge of the sport will inform students of this at the start of the season (e.g. Softballers will need to supply their own glove or mitt; Rugby players supply their own Head Gear-which must be all black or the school’s blue and red colours). All students are responsible for making sure that they have their own mouthguard, and ideally a spare.
Do not bring valuable or expensive items to school/hostel. If in doubt of what to bring, call the Director of Living, who will make a decision on whether an item is acceptable or not. The school and hostel do not accept responsibility for any items lost or damaged.
Personal Clothes and gear
Students should have warm and comfortable casual clothing to wear outside of normal school hours. These items should be of a reasonable standard and tidy in nature and not difficult to wash – in other words, easily laundered. Designer or expensive clothing is a personal choice and not recommended.
Some recommendations include, but are not limited to:
under pants (x7)
casual clothing as needed, e.g: jerseys, shirts, jeans, shorts, etc
trainers, shoes, sandals
shoe polish, brush and a bag for all footwear
hangers for lockers
small mesh laundry bag, named (for the washing socks and underpants only)-these can be purchased from the laundry.
Linen and alike
towels for showering (x3)
towel for swimming- in summer only (x1)
laundry basket, hard and waterproof bottom, handles on side (x1)
We have a commercial Laundry onsite which is where we will wash your son’s clothing. The turnaround period is one-to-three days. There is also an iron and ironing board available in each dorm. Our Laundry Supervisor, Whaea Dixie Hawkins, handles hundreds of garments daily and she does not have the time to search for labels, or to decipher frayed and faded labels. As such, it is the responsibility of the parent/caregiver to ensure that all items of clothing are clearly labelled and in a position easily visible. As a guide, please place labels as indicated below:
- Singlets, shirts, jerseys, jackets – inside back, on the collar, below the label
- Underpants, shorts, trousers – inside back, on waist band, below the label
- Socks at top (not on feet)
- Sports Gear same as for shirts and shorts above
- Towels and pillow cases –at one end
Sewn in name labels are the most serviceable, as they have a longer life. We recommend Name-It (https://www.nameit.co.nz) but there are many other suppliers. You should also give spare labels to your son, should there be a need to replace any labels.
Laundry marking pens or ball-point pens are not suitable as they wash out in the laundry. Iron-on tape is also not recommended as these come off in the wash and some types of commercially printed tape also disintegrates after a few washes.
Students are to use small mesh bags when washing socks and underpants. These mesh bags must also be named. Note: Mesh bags are available for sale from the Laundry for $5.
All unnamed articles of clothing, or items of clothing left lying around will be kept for one term only. They will be held as lost property, and can be redeemed at a cost of 50¢ per item – this fund is put towards St Vincent de Paul. All lost clothing will be located in the laundry.
The Matron or the Director of Living, will be pleased to provide you with any further information if required.
No responsibility can be accepted for articles which, for any reason, are not named or are unclaimed.
Hato Pāora College provides an excellent seven day meal service. We cater for and know the likes and dislikes of teenage males, providing a balance between what they like and what is good for them (which most parents will understand is usually not the same).
At the same time it is impossible to please all of the people all of the time and if your son does not like a particular meal we do not offer an alternative menu. If your son has a particular food allergy this should be discussed at the Tono hui and again, with the Matron on his arrival.
It is our belief that Hato Pāora College is a whānau, therefore all students eat together. Day students eat with the boarders, and are supplied morning tea and lunch, which is charged to their whānau account.
In an effort to encourage healthy Living and better choices that support this goal, we have carefully considered the food we have at Hato Pāora College. Since the start of 2016 the following food items have been off the menu and will not be available to the students:
Noodles, White sugar (which is substituted with brown sugar), and White bread (which is substituted with Wheatmeal bread)
Likewise, students are not allowed to return to school with take-away food as we provide a healthy and nutritious meal that you have already paid for. Only on very special occasions is such food allowed at school, as a ‘treat’.
- No coloured Fizzy, such as Fanta, coke, Raspberry, Sparkling Duet (yellow)
- No 2 minute noodles to be consumed onsite
In a boarding institution it is vital that any medical problems are dealt with immediately. At Hato Pāora College, there is always a staff member on-call for the students 24 hours a day.
In all cases, the Matron and/or relevant staff, will assess any problem and, if necessary, refer a student to the school nurse or to the Doctor. Any charges over and above ACC, incurred on a student’s behalf during his time at Hato Pāora College, are payable by the student’s whānau. If your whānau has a Community Services Card for healthcare please provide a copy of the card and its number for your son’s medical file.
Please note: We will take your son to the doctor. The service used will be based on our staff availability, travel time and the nature of the injury or illness. If you prefer an alternative to this, please make those requests known to the Matron, in writing at the start of the year. We will do our best to accomodate your request.
When in the care of the hostel, if your son becomes ill or is injured it is important that he report this immediately. This should be to the Matron, or in her absence, the student should report directly to their Kaitiaki/Dorm Parent. Likewise, if your son becomes ill at school it is important for him to report directly to his teacher and go to the School Office. Staff will assess the illness or injury, and make arrangements for appropriate follow up.
Though the Hostel has a six-bed Infirmary for students who are ill or injured, this is a short-stay option. If a student’s condition appears likely to persist, a request will be made for that student to go home.
If your son is too ill to return to the Hostel at the end of the weekend/holidays, or if you have any doubts about your son being able to return to the Hostel, please keep him at home until he is well enough to return. Contact the Matron and when your son returns to Hato Pāora College he must report to the Matron if before or after school hours or to the school office if he returns during the school day. It is also the parents’ responsibility to contact the school office to explain his absence for those days away from school.
It is essential that we are told of all medication that your son may be taking. Please phone the Matron if there is any new, even short-term medication, that your son is required to take.
Every student is required to bring his own personal first aid kit, please go to Page 31 for a comprehensive list of what should be in the kit.
Your cooperation in all these medical matters, is appreciated and essential to the welfare of your son.
It is the parents’ responsibility to ensure that their son’s inoculations and medical records are accurate and up to date when he starts at Hato Pāora College.
Hato Pāora Collegestrives for high academic standards and has asupport structure that allows students of all levels to realisetheir potential. Acornerstoneofthe LivingEnvironmentis therequirementofall studentsto doStudy. We do study to enable the studentsto internalise new learning, to preparefortheirlessonsthenextdayand for their exams at the end of each term.
Study runs from 6:30pm to 8:30pm(with a 10minute break and supper in the middle) every Monday to Thursday night, there is also an expectation that students will do Study on Sunday for a minimum of two hours, however- it is their responsibility to attend to this. In the weekends leading up toSchool Exams or NCEA, we will extend study during the evenings and on weekends for Year 11-13 students. Study is carried out for the Juniors, in either their classroom or the Wharenui. For Year 11, study occurs in their classroom or a computer room. For all other seniors, study occurs in one of the computer rooms. The Year 12 and 13 are the only cohort who normally have no supervisor, as they are expected to work independently at their age. Strict rules exist around talking and moving during studyto ensure that there are no distractions and that all students have the best possible learning Environment.
The Study rules are as follows:
1. The students are to be seated quietly at their desks by 6:30 pm or the stated time for commencement of study.
2. No student is to talkto anotherstudent withoutthepermission ofthe Kaitiaki/Dorm Parent. Ifstudentswishto findoutinformation fromotherstudentstheymustdo so beforestudy or duringthestudy break,if thereis one.
3. Thestudy break willbe determined by staff supervising. On return, all studentsmustbe re-seatedat theirdesks.
5. Thereis no borrowingofbooks,equipment,etc. duringstudy.
6. Study is nota timeforreadingbooksunlesstheyare a set text forEnglishor another subject. Studentswith“no work” to do shouldrevisit old work and/or revise for the exams.
7. Therewillbe no “testingeachother” in pairsor groupsin thefirsthalfofstudy.
8. Seniorswhobreakthestudy rulesmay losetheprivilege ofworkingunsupervised.
9. All Juniors must have a homework diaryon their desk,for a staff memberto check.
10. Studyduringexamtime– junior studentssit intheir classroom and senior students do their studyin theComputer room. Year 12 and 13 are given the opportunity to study in their bays, at thediscretion oftheAssistant Director of Living. Failure to studyduringthesetimesmay result in students havingto studyat school.
11. All students must ensure they are dressed appropriately for the studious environment of study. This includes having footwear on and not bringing bedding into a studyroom.
12. Any staff membercan ask to see the browser history of any student who theybelieve is ‘off-task’. If the student has misused his time, the device will be confiscated or withheld for a period of time.
13. A staff member can also ask any student to shift nearer to them during study as a means to monitor the student and re–direct his focus back to meaningful study.
The only electronic device students are allowed at school is a mobile phone.
NO personal computers or tablets.
On signing in and returning from any leave or absence, it is the student’s responsibility to:
- register their mobile phone (they can only have ONE phone);
- advise their Kaitiaki/Dorm Parent when they have a new mobile phone in their possession.
- provide theirKaitiaki/Dorm Parent with the make and description of their mobile phone
New Students WILL NOT be able to use mobile phone until the weekend of the Gala Day (Week 7), therefore:
If your son comes to College with a cellphone, it must be declared and handed into the hostel office.
It is highly recommended thatnew students leavetheirmobile phone at home for that time and parents bring the mobile phone to Gala Day.
ALL studentsmust register all and any phones, and otherelectronic devices,that they bring to school at the hostel office (for students) or at the school office (for day students).
NO phones are permitted to be used at anytime during the school day and hours outside of when the Hostel permit. Phones will be confiscated from students for a minimum of three weeks, if taken to school and/or used. Should a student be caught with a second or subsequent phone, this phone will be confiscated and returned at the end of the year orcouriered home at the parents/caregivers expense.
The hostel management determine when students can use their mobile phones. Current students are all aware of the procedures and rules regarding electronic devices.
Note: Students are not permitted to use their phones to record staff or other students, without their permission. They are also not permitted to use their phones to bully, degrade, or disrespect anyone. Any student who does so, will be in breach of the Hato Pāora College Code of Conduct, and such action will have a global impact on Hato Pāora College, our community, and Hato Pāora College’s reputation.
Weekend leave, commitments, expectations and obligations
On any given occasion, parents have until 5:00pm the Wednesday prior to the weekend leave, to apply for leave. Students can depart after 3:30pm on Friday, and must sign back inby 6:00pm on Sunday.
Our policy is that students must fulfil their school commitments before they go on leave, that would be for commitments such as Rugby, Kapa Haka, Gatings, and so forth.
What the students do in their own leave time is monitored by their parents/caregivers– who have Duty of Care for them then. However, if a student’s conduct should have a negative global impact on Hato Pāora College, the College Code of Conduct could be applied to the student.
If students return injured from their leave and they require ongoing care (e.g. Doctor’s visits, physio, and alike) one of two things will be determined by the school:
1. the student must remain home until fully recovered
2. the student can return to school, on a Doctor’s recommendation, provided parents/caregivers arrange all follow up doctors/physio visits, including organising and covering the costs of transport to and from such appointments.
We will know if the student/s get hurt at school or playing for our school team, as the coach and manager will advise us immediately following the game. Our Matron remains onsite on Saturdays, to record and monitor this.
Re: Injury from School Sports Team, Senior As, O’Shea Shield, etc:
We will makea determination about this with a possibleconcession for school sanctioned sportsand activities, as the students remainedat school and representedthe school.
Should a student take any weekend leave during school practices, performances or games e.g. Senior A wānanga, he couldput his position inthat team in jeopardy.
The above applies to every student.
Reminder: If students have a school commitment, they cannot leave until they have fulfilled that obligation.
The LivingEnvironment prides itself on having a tidy, well-kept and well-organised environment. All students are expected to co-operate in this by maintaining high standards of personal dress, personal cleanliness and tidy personal spaces.
Each day, every student is to make his bed, remove all clothing from the floor, open all curtains and ensure that his bayarea is in an immaculate condition. The following things are important to the adherence of this policy:
• Lockers are to be kept tidy and closed at all times
• Lockers should be locked at all times
• Items are not to be left on the floor. Where unavoidable, such items should be neatly placed out of the main thoroughfare
• Beds are to be made every morning and inspections of a students bed is made in the morning
Inspection occurs every morning at 7:20am (8:30pm on Saturday and Sunday) and all students must have completed tidying their area before this time. During inspection, students are to stand by their bed and wait for the Kaitiaki/Dorm Parent, Assistant Director or Director on duty.
Students going on Weekend Leave must strip their bed and put the sheets and pillowcases in to be washed. They must neatly fold blankets to leave at the head of their bed. On return from leave, the student must make his bed to the required standard. During the weekend, informal inspections occur at approximately 9:00am and any student who has not tidied their area willbe asked to do so.
Common areas and other shared facilities are the responsibility of every user to protect and keep clean, neat and tidy. There will be people who are rostered to clean these areas however all users should still tidy up after themselves. It is also important that the behaviour of students in these areas is appropriate and mature to avoid any unnecessary damage. This extends to appropriate use of language in these areas as well.
At the end of each term, a Big Clean occurs. This is an important part of the leaving process before students depart for the term break. Students must vacate and remove all of their belongings from their dormsat the end of each term. There will be a spaceprovided for overseas students, and those travelling long distances on public transport, to store limited personal itemsduring the holiday period. During the Big Clean, the following jobs must be carried out by each boarder:
• remove all items from dorms and all other storage areas.
• floors vacuumed
• all surfaces wiped down
• litter removed
All students must have the above signed-off by the Kaitiaki/Dorm Parent before they can leave. The Director of Livingand/or Assistant will ensure that all jobs listed above are completed and that all areas are left in an appropriately clean state.
Personal cleanliness and hygiene are essentialfor comfortable, communal Living. All students are expected to shower at least once a day. Showers normally take place in the morning, but students are also expected to shower following afternoon physical education,practicesand activities. Showering are to take no-longer than 3 minutes.
All Kaitiaki/Dorm Parents monitor boarder’s personal hygiene and, where necessary, inform the Director of Living if a student needs a reminder about personal hygiene. The Kaitiaki/Dorm Parentwill then discretely bring this matter to theattention of thestudent and report any issues to the Matronand Director of Living.
Frequent reminders are given to students to:
• Wash hands regularly, particularly before every meal
• Shower every day
• Wash hairwith Shampoo
• Change clothing daily (particularlysocks and underwear)
• Change bedding regularly
• Use roll-on deodorant regularly(spray on deodorants are not permitted)
Shaving is a rite of passage for students. It is one of the many milestones on the road to adolescence. When a student looks like he needs to start shaving, and if he hasn’t done so before, the Director of Livingwill contact the parents/caregivers and ask that a male role-model within the whānau, teach him to shave. If assistance from the hostel staff is required, please speak with the Director ofLiving.
Once students commence shaving, they must maintain this regime and remain clean-shaved each day, when at school or on school outings. Students supply their own razors and shaving cream/balm.
We ask that each student is vigilant with regards to the security of his personal belongings. To help in this matter, all students are provided with alocker on the hostel side, and on request will be allocated a locker on the school side. Students must supply their own padlock. If they lose their padlock key, they can request their Kaitiaki/Dorm Parentsupervise their use of bolt-cutters to remove the defunct padlock. Students should ensure they have spare padlocks to use thereafter.
Vandalism and Damage
Any damage to the school or hostelwill be charged to the student/s concerned. In the LivingEnvironment, eachboarder is responsible for their own area and must ensure that it is clean and free of graffiti. Any damage needs to be reported to the relevant Director orMatron immediately.
Vicks Vapour Rub, Tissues, Cough Lozenges and other supplies
Particularly for the Winter Season, students are required to supply their personal first aid kit. Please see page 31 for details of the personal first aid kit.
1 GENERAL CONDUCT
1.1 Any student enrolled at Hato Pāora College as a boarder or Day Student, at all times during the School term, will be subject to these rules and to the Hato Pāora College Code of Conduct including the rules and regulations of the Learning and Living Environments of Hato Pāora College.
1.2 Any student not enrolled as a boarder at Hato Pāora College but who at any time enters upon the Living Environment premises shall be subject to all of these rules and regulations.
1.3 All visitors to Hato Pāora College are to report forth with upon arrival to the School Office or the Hostel Office and shall strictly observe all directions given to them by staff.
1.4 No visitors are permitted to enter or remain in any dormitory.
1.5 No visitors before 8:30am or after 6pm each day of the week, unless approved by the Principal, Director of Living or his Assistant.
1.6 No student may invite any person in to the Hostel premises without the prior permission of the Principal, Director of Living or his Assistant.
2 CLOTHINGAND UNIFORM
2.1 Students must at all times be in possession of all of the articles of clothing and uniform specified in the Hato Pāora College clothing list.
2.2 All clothing, uniform and personal possessions must be clearly named at all times. New clothing or personal items purchased or brought into the Hostel during the term must be named immediately.
2.3 Damaged clothing items are the responsibility of the student and parent/caregiver to mend or replace. Any school uniform items that require repair must be repaired or replaced without delay and will not be worn until repaired.
2.4 Un named clothing and personal items left about th eSchool and/or Hostel will be kept for one term and a fine of 50¢ may be charged for each article re-claimed. Money raised, or unclaimed clothing items, will be given to St Vincent de Paul after one term.
2.5 Students are required to wear uniform on those occasions specified by thePrincipal, Director of Living or his Assistant. All items of formal uniform must be ready to be worn at anytime. At all other times students may dress casually.
2.6 Long trousers will not be worn to school in terms 1 and 4, unless approved by the Principal or a Director in her absence.
2.7 Aplain black leather belt is the only type which may be worn with any uniform.
2.8 Formal uniform shoes will have a black leather upper and an all black sole. They are to be worn only with calf length black dress socks.
2.9 School day shoes are to be black all over- no markings or non-black soles. They are to be worn only with our school regulation grey socks.
2.10Black Roman sandals are the only shoes to be worn during the school day in terms 1 and 4 only. Permission must be sought from the Principal or a Director in her absence for any exceptions.
2.11All shoes are to be kept clean at all times. Cleaning and polishing shoes is to be done outside (liquid shoe polishes are not permitted).
3 BAYS and DORMITORIES
3.1 Students must sleep in their assigned bed and bay, on all occasions.
3.2 Bays and dormitories are to be kept clean, neat and tidy at all times and all beds are to be made every morning.
3.3 Bays and dormitoriesare to be vacuumed everyday.
3.4 On the 7:20 am bell students are to stand by their beds ready for inspection. They are to remain there until dismissed by the assigned staff member.
3.5 There is to be no talking, noise or unnecessary movements after“lights out”.
3.6 Students are responsible for their own valuables.
3.7 It is the responsibility of the student to have a padlock on all their lockers, at all times.
4 EARRINGS and JEWELLERY
4.1 No earrings are to be worn at anytime.
4.2 Taonga may be worn, but only if approved by the Principal.
5.1 Students are required to be well groomed at all times. There is to be no facial hair. As mentioned on page 21, when a student is coming to the age to shave, the Director will make contact with the parents/caregivers. All Senior students (Year 11-13) who need to shave must supply their own razors and shaving gear. Students non-compliant will return to the hostel to correct this.
6.1 Students should attend to all grooming needs while on leave. It should be noted that haircuts are not the responsibility of the hostel. If there are any concerns about a student’s hairstyle, they will be sent home, to correct this, at the expense of the parents/caregivers.
6.2 Hair cuts are to be to the Hato Pāora College standard- which is an even cut all over. NO SHAVED-IN LINES, NO MOP TOPS AND NO HAIR DYE. *Please ensure your son has his hair cut appropriately BEFORE returning to school. During Term time, parents and students are to arrange for any haircuts. (We have a Barber come in to school on a fortnightly basis, he charges $15 for a haircut. Payment can be made by cash or eftpos only. (No haircuts to be put on Whanau accounts)
7.1 All students must shower at least once per day.
7.2 Students are not to share underwear, headwear or other clothing items.
7.3 Students are not to sleep in another student’s bed.
7.4 Students are not to share mouthguards or toothbrushes.
7.5 Students to sleep between sheets
8.1 Any student suffering from any illness or injury must report immediately to their Kaitiaki/Dorm Parent and shall there after observe all directions given by the staff as to attendance and/or treatment.
8.2 Ifa studentis placed in the Infirmary by the Matron he must remain there until he is released by a staff member.
8.3 The Matron may, in consultation with the Director of Living, require students suffering from illness or injury to go home.
8.4 When a student is absent from School through sickness or injury the Matron will provide him with a note explaining such absence, which is to be provided to the School Office.
8.5 Students, who through sickness or injury go home, must provide a note on their return that outlines the dates of absence, full reasons for absence and any medication or follow-up treatments. Notes are to be given to the Matron, and in her absence Director of Living.
8.6 In any case where a student’s return from holiday or Exeat is delayed through illness or injury, the parent/caregiver must telephone the Matron/School Office to advise the circumstances and the student’s where abouts. Notification must be made prior to the expected return time.
8.7 No student is to be sent back to Hato Pāora College with an illness or injury unattended to by their parents/caregivers. It should be noted that the hostel is not a default agency providing medical services for whānau.
8.8 When a student is sick or injured during school time, they must go to the school office. There they will be assessed and if required collected by their parent/caregiver. In the case of boarders admitted to the infirmary, under the care of the Matron.
9 EXEATS AND LEAVE
9.1 No student is permitted to leave the school without permission from thePrincipal, or in his absence a Director.
9.2 Students must be signed out by a staff member before they depart.
9.3 On weekdays,or during the weekends, students may only be granted‘ Day Leave’ as specified by a Director, Assistant Director or the Principal.
9.4 ‘Day Leave’ on weekdays is limited to a few hours following 3:30 pm, provided a student does not have any co-curricula commitments. All students must be signed back in before 8:30 pm. If a student requires overnight leave during weekdays, this needs to be granted by the Principal prior.
9.5 ‘Day Leave’ on weekends, will be approved by the Director, or the Assistant Director. No student is allowed out beyond 8:30pm on Saturdays, or 6:00 pm on Sundays.
9.6 Applications for ‘Weekend Leave’ must be received prior to 5:00 pm on the Wednesday prior to the proposed weekend leave.
9.7 All departure and return details must be received by the Hostel Office, prior to 12noon on Friday. Any changes after this time negate the Hostel’s ability to do a pick-up or drop off. Hence, travel to and from the drop off/pick up venue will be the responsibility of the parents/caregivers and not the Hostel.
9.8 Students granted weekend leave, are not permitted to leave the college prior to 3:30pm on Friday and are to be signed back in before 6:00 pm on Sunday.
9.9 Meals will be saved only for students returning by public transport between 5:00 pm and 6:00pm on Sunday.
9.10 Parents/caregivers of those students returning from leave after6:00 pm on Sundays, must seek permission from the Director of Living for their son’s late return back to the hostel.
9.11 ‘Compulsory Exeat Leave’ requires parents/caregivers to arrange for their son to be absent from the Living Environment and School.
9.12 Departure and return travel details for all Compulsory Exeat Leave is to be forwarded to the Hostel Office no later than one full working week prior to the leave.
9.13 Late returns will be treated similar to those returning late from weekend leave (refer to 9.7, 9.9, 9.10)
9.14 Outside of Weekend, Day or Exeat Leave only the Principal can approve ‘Special Leave’ and all requests for this leave must be made to the Principal at the earliest opportunity.
10.1 All students are required to have an EFTPOS card.
10.2 The lending of money, and sharing of PIN numbers is prohibited.
10.3 Students must not leave sums of money in thei rlockers. Neither the Hostel nor the School will accept any responsibility for any money lost or mislaid.
10.4 Students can place money in the Hostel safe, this is signed in and out.
11 SCHOOL SWIMMINGPOOL
11.1 All students are required to exercise extreme caution at all times in the vicinity of the pool.
11.2 The pool is out of bounds to all students except when supervised swimming is taking place.
11.3 Running on the concrete pool surround or horseplay of any sort is forbidden.
11.4 The pool may only be used out side School hours at such times and subject to such restrictions as specified by the Director of Living or his Assistant.
11.5 No student may swim in the pool outside school hour sunless a staff member is present and supervising.
11.6 No bombing or Manus permitted in the pool, If you are caught doing these, you will be asked to leave the pool indefinetly.
12 FIRE ESCAPES
12.1 Fire escapes and fire escape doors are to be used only during an emergency or a firedrill, and are not
12.2 If a student sets off the fire alarm he shall be charged the cost of the fire brigade call-out fee.
13 CCTV SYSTEMS
Hato Pāora College hasa working CCTV system onsite. The purpose of this is to:
- discourage would-be vandals
- make staff and students safer
- record evidence when our school has an intruder
- investigate staff/student conduct
Hato Pāora College complies with the legal obligations under the Privacy Act; and will follow best privacy practice. We have un-intrusive camera locations, which means that cameras are not located in places that intrude on the privacy of individuals.
14 INFORMATION TECHNOLOGY
14.1 Students are not permitted to record staff and or students without their permission; displaying images or sending messages that may offend or harass another person.
14.2 Students are not permitted to create, send, save or share material that may bring the school or a member of its community, into disrepute.
14.3 Students are not permitted to be involved with any form of ‘Electronic Vandalism’ such as the transfer of malicious software.
15.1 The Ask, Tell, Report (ATR) Approach. The day to day management and supervision of students requires staff to make routine requests of students. Such requests would include that students attend to activities of daily Living; behave appropriately; participate positively; contribute co-operatively; maintain routines and uphold the expectations of Hato Pāora College. Staff will use the Ask, Tell, Report (ATR) Approach to encourage and guide students in achieving this.
Ask • Staff ask a student to comply with the above expectations.
•The staff member will then leave, giving the student a reasonable period of time to
•On those rare occasions when a student fails to comply, staff will initiate the next step.
Tell • If a student does not comply with a request, then staff will ask if there is any good reason why they are not being compliant.
•If no good reason is given, the staff will repeat the initial request(s) and tellthe student the likely consequence, should they fail to comply.
•Staff will give the student a time frame to comply.
•After the second request, if the student id still non-compliant, then staff will initiate the next step.
Report • Details of the student’s explanation is to be included in the staff member’s report of the incident.
•Should the staff member consider that the student’s behaviour warrants removal from the Environment they are in, they will instruct the student to report directly to the relevant Director.
•The report is to be forwarded to the relevant Director as soon as practicable, but before the end of the school day, or hostel shift.
•Hereafter, the Director will place a student on the Steps Programme, determining the entry step.
15.2 The Steps Programme.
- Student placed on property improvement duties (school).
- Student placed on volunteers board (hostel).
- Student is placed on detention (school).
- Student placed on restricted outings (hostel).
- Parents/caregivers contacted.
- Student on daily reporting for 5 consecutive school days (school).
- Gated for the next full Saturday and Sunday (hostel).
Step 4.(Establish Goals)
- Parents/caregivers contacted.
- Student placed on daily conferencefor 7 dayswith the relevant Director.
- Parents/Caregivers arrange to meet with their son on the next available weekend and establish a set of goals.
Step 5.(Stand-down – Establish Conditions – Good Behaviour Contract)
- Parents contacted about the stand downand requested to arrange for the immediate collection of their son.
- Student and his parents/caregivers return and meet with the relevant Director.
- Together the student, parents/caregivers and Director establish the conditions of return and sign a Good Behaviour Contract.
- Student abides by those conditions.
Step 6.(Suspension – Hui with the Discipline Ohu)
- Parents contacted about the suspension and requested to arrange for the immediate collection of their son.
- A letter outlining the details given to parents on their arrival.
- The relevant Director arranges the Discipline Ohu Hui.
- Parents/caregivers contacted and advised of time and date.
- Parents/caregivers/student return for the Discipline Ohu Hui.
- The Discipline Ohu Hui will proceed with or without the whānau present.
- If there are no further reports or concerns from the time a student starts on the STEPS Programme then they should only be on the STEPS Programme for a maximum of 7 days.
- If there are further reports or concerns received within a 7 day period then the Director can move a student on to the next step.
15.3No student shall consume, sell, purchase, supply, have in his possession or be under the influence of alcohol, tobacco (or look alike tobacco products such as, but not limited to, e-cigarettes), illegal drugs, synthetic drugs, R18 legal drugs or party pills, whether or not lawful under the law of New Zealand, while on Hato Pāora College property or under the authority of the College.
15.4No student is permitted to have in their possession any drug or alcohol paraphernalia while under the authority of the Hato Pāora College Learning and Living Environments.
15.5No student is permitted to have in their possession or distribute any indecent or pornographic material (whether in a hard-copy or electronic form) are all prohibited.
15.4Students must not enter or travel in any car driven by any other studentat the school.
15.5No student may bring to, or have anymotor vehicle or motorcycle at, or in the vicinity of the School or Hostel, and available for his use.
15.6Any damage to or breakage of School or Hostel property must be reported immediately to the Director of Living and the student responsible for the breakage will be liable to pay the repair costs.
15.7Students must wear some form of footwear other than jandals to meals or when in the Wharekai.
15.8Students are not permitted to bring fireworks, matches, lighters, firearms, knives or weapons of any sort into Hato Pāora College.
15.9The kitchenand laundryare out of bounds to students except those with specific duties.
15.10The School and Hostel Office are out of bounds to students except for the purposes of speaking with the Director, Matron, or Administration Staff; purchasing equipment or stationery; or collecting mail.
15.11No student is permitted inthe Wharekaiduring school time unless he has permission from aDirector or the Principal.
Subject in all respects to the approval of th ePrincipal, theDirector of Living may at anytime and from time to time make such regulations that are not inconsistent with these rules for the day today operation and administration and management of Hato Pāora CollegeLiving Environment and the control and conduct of the students enrolled there in. Such regulations, once promulgated and published, shall have full force and effect as if they were part of the Rules and shall be observed by all students at all times.
Parents/caregivers and students are to keep track of any amendments and updates, as promulgated through Pānui.
Can I request a certain bed or bedroom for my son?
No. The Hostel Staff put considerable thought and planning into bed/bay allocations and decisions are always made with all the students’ best interests at heart. Every term however, especially in the Junior dorms, students are re–allocated to ensure that we allow them the opportunity to live with different students to foster wider friendship groups within the hostel.
Who should I contact if I have an issue with my son’s welfare in the Hostel?
In the first instance contactthe Director of Living, if he is unavailable, then you should contact one of the Assistant Directors of Learning. (contact details on the App) or the Principal.
Why am I required to sign in and sign out my son?
It is best practice, to ensure the hand-over from parents/caregivers to staff is transparent and completed. If students return by public transport, there is no sign in or sign out opportunity, but the supervising Kaitiaki/Dorm Parent will attend to this for our school records.
Who should I ring if my son is not going to be back at the Hostel after a weekend exit or holiday period?
Ring your the Assistant Director of Living(Weekend) or the Director of Living. Contact the school (numbers can be found on this website) prior to the 6pm return time on the expected day of return. Failure to notify a non-return could jeopardise a student’s placement in the hostel or incur additional administrative costs involved in a no-show.
If my son is struggling academically who do I speak to?
Please contact your son’s Dean in the first instance:
- Year 9 Dean: Clair Twomey email@example.com
- Year 10 Dean: Kelly Nicklin firstname.lastname@example.org
- Year 11 Dean:Pā Reece Baker email@example.com
- Year 12 and 13 Dean: Pā Steve Autagavaia firstname.lastname@example.org
- If you are wanting more assistance, please contact the Director of Learning: Pā Sean Bristow (email@example.com) or M: 027 437 2313
How will my son get to his sports game in the weekend?
- Provided your son is playing for a school team or a representative team of a school-sanctioned sport, the Living Environment will organise transport to and from game venues.
- No students are permitted to drive to or from school, unless accompanied by their parent/caregiver.
When visiting our son who should we see on arrival?
As a matter of courtesy, please see the Director or Assistant Director of Living, or the Matron when you are on site. One of them are likely to be in the hostel office or otherwise, walking around the school complex.
Is my son allowed a mobile phone in the Hostel?
Yes, but there are certain times when the phone must be handed in and/or turned off, eg: in Chapel, in the Wharekai, and during Study. Failure to adhere to these rules will see the mobile phone confiscated for a period of time and repeat offences will see the mobile phone sent home for the remainder of the term or year.
If I cannot get hold of my son on his mobile phone who should Iring?
Call the Director of Livingor the relevant Assistant Director of Living, they will then get hold of your son and he will return your call. We highly recommend that parents/caregivers set up an 0800 number for their son so they can phone you, should they not have a mobile phone or use of one.
How much weekly pocketmoneyshould Igivemyson?
This is at the discretion of the parents. Students should have their own EFT-POS cards. A realistic weekly amount would be $10 – $30.
Can we send food parcels to our son?
Yes. Your son has a locker where he can store any parcels from home although we do ask that food parcels are be kept in an air-tight container. He is also to supply a padlock to lock his locker with and we encourage our students to lock their lockers at all times. Address all parcels to your son, c/-Hato Pāora College, 1314 Kimbolton Road, RD 7, FEILDING 4777.
My son has special dietary needs.Can Hato Pāora College cater for this?
Yes, the Kitchen Staff can cater for different diets, as long as this requirement was declared on your son’s original application form and the kitchen is informed of this in advance
Can my son still train with a club team?
If permission is gained from the Director of Living or Principal, and if approval given- at your expense.
Can my son go for runs in the morning?
All students can only go for early morning run and they must always run with at least one other. All students must remain on the school property and seek permission of the Director of Livingto run down the main entrance drive.
Can my son be signedout of the Hostel if he has commitments or is gated?
Yes, but only under special circumstances (birthdays, family gatherings and alike) and only if it is arranged well in advance. Do not expect automatic approval for this type of request.
What is the procedure for applying for an early departure date from School during the school term?
You need to send an email well in advance of your request to the Principal (
How do you handle negative behaviour?
Can my sonbring his X-Box/PS4/bike/Scooter/Skateboard to school?
Do I need to insure my son’s belongings?
Please remember that there is NO insurance cover of personal property and it is the parents’ responsibility to provide insurance for their son’s personal effects whilst at Hato Pāora College. We recommend that each family obtain their own All Risks policy.
Can my son still train with aclub team?
School teams take priority over all other external teams or clubs. If permission is granted by the Director of Livingor Principal, parents/caregivers must then take responsibility for transporting the student to participate in that training/activity.
Can my son go for runs in the morning?
Allstudents can go for early morning runs butthey must always run with at least one other. All students must remain on the school property and seek permission from the Director of Livingto run down the main entrance drive.
What should my son’s personal first aid kit have in it?
- ForCoughs & Colds: Vicks vapour rub, Paracetamol, Lemsip
- ForSore Throats : Cough syrup, mouth wash (salt water gargle) and lozenges (kurols).
- ForInsect Bites: Antihistamine creamand tablets, insect repellent
- ForSun Block / Sunburn Relief: Creamor Gel(Aloe Vera)
- To prevent sore ears:during the swimming season – ear plugs
- Basics: plasters, Betadinefirst aid antiseptic liquidor tea tree cream/oil, nail clippers, lip balm (pawpaw / blistex)
- ForSore Muscles / Sports Injury: deep heat or anti-inflammatorycream, brace support (ankle, knee, elbow, shoulders), ibuprofen cream / tablets
- For Mouth/Teeth protection: All students musthave a mouth guard and a spare.
- For Acne: Face washand cream
- For Eczema: no-soap wash and cream/s
What should he have in his toilet bag
- Shampooand conditioner
- Tooth Paste
- Tooth Brush/es
- Combor hairbrush
- Shaving razors, shaving creamand/or balm
- Roll on deodorant
- Face and Body moisturiser
Personal medication for ongoing health conditions
The hostel office must always have spare medication in the student’s personal medication boxes for Asthma, Hayfever, and Allergies. When students need top up medication you will be sent a reminderfor you to organise a script to be sent to our local pharmacy:Feilding Health Pharmacy: Phone: 06-560-1025 or Fax 06-560-1026
Complaints about non-compliance with Education Hostels egulations or conditions of the Licence obtained under the egulations should be put in writing to the Principal or the Chairperson of the Hato Pāora CollegeTrust Board.
Procedure for resolving complaints
1. Within 5 workingdays:
TheTrust Board Chair or delegate representing theTrust Board will
• send an acknowledgement letter of receipt to the complainant
• inform the complainant of ay releant internal complaint procedures
• send a copy of all information held by that is or my be releant to the complaint
• decide whether the complaint is justified in accordance with regulation 69 of the Education(Hostels) egulations 2005.
2. Within 10 working days after acknowledging receipt of the complaint:
TheTrust Board or the person representing theTrust Board will
• Decide that the complaint is or is not justifiedor
• Decide that additional time is needed to iestigate the complaint.In this case theTrust Board Chair must determine how much additional time is needed and decide as soon as pacticable whether the complaint is justified. If the additional time required to iestigate the complaint is more than 20 working dys, the Trust Board must inform the complainant as soon as pacticable of the fact o, and reasons fo,the determination and that the Trust Board is required to decide as soon as pacticable whether the complaint is justified.
3. After making a decision:
The Trust Board must inform the complainant of
• The reason for the decision,that the complaintisjustifiedor not; and
• Ay actions the proposes to tae; and
• Ay procedure the Trust Board has in place to enable consideation of an appeal by the complainant against the Trust Board’s decision on the complaint; and
• The role of ay releant external agency that my be ailable to assist the complainant or to iestigate the complaint if it is not resoled to the
For parents, being removed from your son and his education can be a frustrating experience as you are often left out of the loop when it comes to receiving information. At Hato Pāora College, we strive for effective communication to enable us to work together for the betterment of the students.
We are contactable by email or phone at anytime, do not hesitate to contact us.
If you have a question or concern please feel free to discuss this with a Director or Principal.